2016 Annual General Meeting

The Destination Port Stephens Annual General Meeting (AGM) will be held on Monday 24th October 2016, at The Nelson Resort, Government Road, Nelson Bay commencing 7.00pm (6.45pm Registration).

Please RSVP by clicking here 

Please find following all forms relating to this years AGM.  For any additional questions please email info@portstephenstourism.com.au or phone 02 4981 2964

Understandably, around this time each year, we receive a number of questions from members regarding the process and the board composition and election process. Below is a summary of the main points that are generally raised:

  • Port Stephens Tourism trading as Destination Port Stephens is an incorporated company and as such must comply with all ASIC regulations and relevant company law.
  • The Board is made up of 9 directors who must act in accordance with the law and in the best interests of the shareholders (our members)
  • 5 Directors hold elected positions….as a member, you elect the representative you think is the best possible person for the role
  • 2 Directors are appointed by a selection panel
  • 2 Directors are appointed Council representatives
  • All positions are for 2 years’ duration with roughly half the Directors retiring each year to maintain continuity.
  • The retiring elected Directors this year are S. Aldrich, A. Macdonald, D. Nye, M. Anderson
  • The retiring appointed Director this year is A. Ray
  • All retiring Directors are eligible to re-nominate for any of the vacant positions.

There are 4 vacant positions this year (details of categories can be found on the nomination form). If any financial member of Destination Port Stephens would like to stand for election, the Nomination Form needs to be completed and returned to the Destination Port Stephens office by 5pm Wednesday 12 October 2016. Click here to download a nomination form.

In the event that there are no nominations, the Board has the ability to make a casual appointment. If there is only 1 nomination in a given category, that person automatically gets the position. If there is more than one nomination, we will hold an election at the Annual General Meeting (AGM). Please also note that Associate, Supporter, Non-Profit and out of LGA members are not eligible to vote or stand for election.

If you are unsure of who the Delegate is in your business, please email or phone Sharon Turley on 4981 2964. Changes can easily be made now but not at the AGM.

Two advertisements have been placed in coming editions of the Port Stephens Examiner calling for applications for the position. Applicants do not necessarily need to be a member but they need to include a short biography outlining any experience and/or skills that they can bring to the role. Nominations for the appointed position must be received by no later than 5:00pm on Friday 21st October 2016.

Click here for the Notice of Meeting and details on the AGM.

Click here for the nomination form for an elected position.

Find out more about the Elected Director Nominees


Bi Monthly Meetings

Meetings are held bi monthly on the 4th Monday of the month during the months of Feb to Sept. (October is reserved for the Annual General Meeting and November is reserved for the Christmas Party)

The bi monthly meetings are hosted by members and are meant to be informal social gatherings where networking and learning about the host business is encouraged. They generally last for 1-2 hours. Members can raise topics of interest for the benefit of the meeting. At times, guest speakers attend to present topics of interest to the tourism industry.

Members are also encouraged to bring guests (non members) for the purpose of better understanding the organisation before considering joining.

RSVP’s by the Friday prior are essential and cost to attend is a nominal $3 or $5 if no RSVP is received.

Should you wish to attend a monthly meeting as either a guest or presenter, please contact Destination Port Stephens on 02 4980 6949 or info@portstephenstourism.com.au