Annual General Meeting

PORT STEPHENS TOURISM LIMITED

ACN 080 458 733

NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that the Annual General Meeting of Port Stephens Tourism Limited ACN 080 458 733 (the Company) will be held on Monday, 23 October 2017, at 7.00pm at Evviva Café & Bar, 14 Stockton Street, Nelson Bay, NSW, 2315.

(Note:  Registrations will commence at 6.45 pm)

 


AGENDA

A. ORDINARY BUSINESS

  1. To confirm the minutes of the Annual General Meeting held on 24 October 2016. (Refer Note C.1).
  2. To receive and consider the financial reports, the directors’ reports and the auditor’s reports for the financial year ending 30 June 2017 (Refer Notes C.2 and C.3).
  3. To receive from the Board reports on the activities of the Company during the financial year ended 30 June 2017.
  4. To elect a Director from the membership categories of i. Accommodation (40 plus rooms, units or cabins) and Waterfront/Attractions/Activities to fill that position on the Board, from eligible members nominated at the meeting.

(Refer Note C.4)

 

B. SPECIAL BUSINESS

Adoption of New Constitution

To consider and, if thought fit, to pass the following resolution as a special resolution:

“That the current Constitution of the Company (comprising a Memorandum of Association dated 20 October 1997 and Articles of Association dated 20 October 1997) is replaced in its entirety by a new Constitution in the form of the draft Constitution provided to members with the Notice convening the Annual General Meeting held on 23 October 2017 and also, as from the date of the Notice convening the Annual General Meeting, made available to members on the Company’s member website www.portstephenstourism.com.au”

(Refer Notes D.1 and D.2)

 

C. NOTES RELATING TO ORDINARY BUSINESS

C.1      A copy of the minutes of the Annual General Meeting held on 24 October 2016 will be made available to members on the Company’s member website www.portstephenstourism.com.au

C.2      Copies of the financial reports, directors’ reports and auditor’s reports will be made available to members who, in accordance with section 316A(1) of the Corporations Act 2001, have by notice in writing to the Company, elected to receive a hard copy or an electronic copy of the financial reports, directors’ reports and auditor’s reports.

PLEASE NOTE that, if you have not done so, you are entitled to give notice in writing to the Company that you elect to receive a hard copy or an electronic copy of the financial reports, directors’ reports and auditor’s reports.  The notice should specify whether your election is to receive the same as a hard copy or an electronic copy.

C.3      Copies of the financial reports, directors’ reports and auditor’s reports will be available to members on the Company’s member website www.portstephenstourism.com.au

C.4      Simon Glover retires from office as the Director from the membership category Accommodation ( 40 plus rooms, units or cabins) in accordance with clause 43(a) of the Articles of Association forming part of the Company’s Constitution, and offers himself for re-election as a Director to that position.

C.5      Michael Hogg retires from office as the Director from the membership category Waterfront/Attractions/Activities in accordance with clause 43(a) of the Articles of Association forming part of the Company’s Constitution.

 

D. NOTES RELATING TO SPECIAL BUSINESS

D.1      The Directors’ recommend the passing of the proposed Special Resolution replacing current Constitution of the Company in its entirety with a new Constitution in the form of the draft Constitution provided to members.

D.2      A copy of the proposed new Constitution is also available on the Company’s member website www.portstephenstourism.com.au

 

DATED at Nelson Bay this 27th day of September 2017. 

BY ORDER of the Board

Andrew Macdonald – Chairman

 

Attachments (Click to download)

 

PROXIES

B.1.     A Full member is entitled to appoint a Proxy.

B.2      The notice appointing the Proxy shall be substantially in the form of the Proxy Form enclosed with this Notice.

B.3       The Proxy Form must be signed by the Full member.

B.4       To be effective, the signed Proxy Form must be received by the Company by 5.00 pm on 21 October 2017.  The Proxy Form should be either:

(a)        posted to PO Box 435, Nelson Bay, NSW, 2315; or

(b)        delivered to the Company’s office, Shop 32, Nelson Towers, 71 Victoria Parade, Nelson Bay NSW 2315; or

(d)        sent by electronic mail to the Company at info@portstephenstourism.com.au,

so that it is received by the Company by that time and date.

B.5       Should a Member desire to direct the Proxy how to vote, the Member should complete the Proxy Form accordingly.  Otherwise, the Proxy may vote as he or she thinks fit or abstain from voting.

Minutes of the meeting are available to be viewed here

Bi Monthly Meetings

Meetings are held bi monthly on the 4th Monday of the month during the months of Feb to Sept. (October is reserved for the Annual General Meeting and November is reserved for the Christmas Party)

The bi monthly meetings are hosted by members and are meant to be informal social gatherings where networking and learning about the host business is encouraged. They generally last for 1-2 hours. Members can raise topics of interest for the benefit of the meeting. At times, guest speakers attend to present topics of interest to the tourism industry.

Members are also encouraged to bring guests (non members) for the purpose of better understanding the organisation before considering joining.

RSVP’s by the Friday prior are essential and cost to attend is a nominal $3 or $5 if no RSVP is received.

Should you wish to attend a monthly meeting as either a guest or presenter, please contact Destination Port Stephens on 02 4980 6949 or info@portstephenstourism.com.au